Disclosure and use of personal information within AusIMM

AusIMM may disclose your personal information to third parties in connection with the purposes described in this Privacy Policy. This may include disclosing your personal information to the following types of parties:

• a membership applications committee, or professional accreditation committee to assess applications
• the AusIMM Complaints and/or Ethics Committee and possibly the AusIMM Board to investigate and determine complaints received in accordance with By-Law 26
• members authorised to vote on candidates who are seeking to be elected to office bearing positions
  • other members of Committees, Branches or other groups of AusIMM which the member joins
• relevant AusIMM committees when you are nominated for an AusIMM award or scholarship, or to an external person or agency when the member is nominated for a non-AusIMM honour or award.

The AusIMM Bulletin is published and distributed through external partner organisations. The name and delivery address information for those members who elect to receive the Bulletin in printed format is provided to the publisher and distributor for that purpose.

AusIMM may disclose personal information to third parties when we contract out specialised functions and activities. These may include printing of renewal invoices, membership cards, arrears notices and conference information. We may also provide names, addresses and membership details to a mailing house to mail information to members and to create a contact store. In these situations, we prohibit the third parties from using personal information about members except for the specific purpose for which we supply it to be used on our behalf.

We may disclose the AusIMM membership status of individuals to third parties on request and where there appears to be a valid reason for the third party seeking that information. Third parties include employers, statutory authorities, customers or members of the public. Third parties could ask for confirmation of membership grade, chartered status or currency of membership. Such inquiries are normally handled by referring the person to the AusIMM register of members. Members can choose to opt out of the register of members listing.