How does AusIMM use personal information?

Members' personal information

We will use personal information to administer memberships, to provide products and services and to inform members of opportunities available to them. In doing this we are regularly in contact with members about their AusIMM membership and participation in AusIMM activities. This includes (but is not limited to) the following:

• assessing membership and professional accreditation applications
• annual membership renewals
• promoting and marketing AusIMM services, products and events
• processing payments of applications and assessments
• matters related to nomination or election to a position on an AusIMM Board, Committee or group
• providing membership services such as the AusIMM Bulletin magazine, email notifications, news and branch updates and other member communications and member benefits
• invitations to participate in AusIMM events, initiatives and surveys, as well as events that AusIMM supports
• contacting AusIMM office bearers to provide them with documentation and support information relevant to their roles with the Institute
• offering and providing you with our goods and services, including via our Website
• managing and administering those goods and service, including account keeping procedures
• communicating with you, including (but not limited to), emailing you tax invoices and dispatch and tracking information
• retaining information of past members and non-members for heritage purposes
• combining your personal information with information that we have collected from our service providers, third parties, cookies or web beacons in order to provide you with a better or more relevant and personalised experience and to improve the quality of our services and the services of third parties. For example, we may combine behavioural data we have collected about you through the use of cookies or web beacons and combine it with your personal information from requests you send to third parties through our website.

In the event of a complaint made against a member, we use the personal information provided in the complaint, along with the members' own contributions and existing information AusIMM holds about that member, to support the complaint investigation. Complaints are investigated as required by AusIMM By-Law 26.

As a not-for-profit organisation, AusIMM will enter into sponsorship and commercial benefit partnership arrangements with third parties from time to time. When we enter into a sponsorship agreement, we may use personal information to provide members with information about products, services and promotions offered by our sponsors or benefit partners. AusIMM will not provide members' personal information to those third parties without your consent to do so.

Non-members' information

We will use non-members' (Affiliates) personal information to provide a particular product or service, to inform them about AusIMM activities and to promote AusIMM products and events. For this reason, we insist on Affiliates registering on our Website to interact with us online. This grants access to a user dashboard where contact information is held and displayed to the user in the interests of transparency. For Affiliates, we use personal data for, but not limited to, the following purposes:

• promoting and marketing AusIMM membership, services, products and events
• processing payments of applications and assessments
• providing information updates about AusIMM activities
• invitations to participate in AusIMM events, and events that AusIMM supports
• combining your personal information with information that we have collected from our service providers, third parties, cookies or web beacons in order to provide you with a better or more relevant and personalised experience and to improve the quality of our services and the services of third parties.

Information may be used for ancillary purposes

We may use personal information for purposes related or ancillary to the main reason we collect it, such as:

• internal accounting and administration
• regulatory reporting and compliance
• providing benefits to members through partner organisations (although we will not provide personal information to partner organisations without your consent unless otherwise specified in this Privacy Policy).
• identifying other products and services that may benefit members and non-members.

We have a legitimate interest in using your information in all the ways listed above. It is also fundamental to the nature of the service we provide.

In some cases it will be lawful for us to collect and use your personal information, for example where it is necessary as part of our, or a third party’s, statutory or public functions or because the law permits or requires us to do so.

In addition to the specific circumstances above, we will only use your personal information with your consent (if required under the Privacy Act, GDPR or applicable privacy or other  laws) when we process your personal information in order to send you carefully selected marketing materials about our products and services (or those of our third party partners) by email, text or push notification, depending on your account or operating system settings. You have the right to opt out of receiving such direct marketing at any time (as explained in more detail below). We will also rely on your consent where we use cookies other than those cookies that are necessary to provide our service for the purposes set out in this Privacy Policy.